Collaboration Recommendation Memo

Collaboration Recommendation Memo

Name:

Institution:
Collaboration Recommendation Memo

To: Managing Director, Hilton Hotel

From:

Date: March 01, 2014

Subject: Incorporation of AceProject in the Company’s Project Management

Dear Sir,

Introduction

Similar to other commercial departments, the hospitality industry requires practical and efficient strategies in order to accomplish the formulated objectives with reference to customer satisfaction and increase in the attained returns. Accordingly, I acknowledge that project management is one of the crucial aspects integrated in such elaborate operational plans in Hilton Hotel. The process of organizing and motivating the human resources in various departments within this company has been useful in attaining these goals. However, it is evident that certain challenges such as limited time and a wide scope of projects have enhanced the complexities involved in this comprehensive process. It is also vital for the management of this company to enhance the quality of its products and services constantly while considering the components of its budget in order to increase its proceeds. Accordingly, I recommend the incorporation of the AceProject as the main collaborative project management software in the company.

Collaborative Project Management System

As one of the components of a competent collaborative project management system, it will be easy to coordinate and monitor the progress of complex project distributed in different departments and geological zones. Such an online collaborative project management system enhances the ability of the executive to work together with other managerial teams across the existing corporate and national frontiers. This is because of the main principle of this management system regarding the involvement of all human resources in the communication, technological, and collaboration units. Such systems also enhance the breaking down of such complex plans and projects and assigning different duties to the labor force in various subdivisions based on one’s skills and experience (Lou & MacGregor, 2004). Accordingly, utilizing the components of a collaborative project management system will assist the executive of Hilton Hotel to deal with various communication and quality-related problems in its outlets in various regions as well as enhancing its physical and operational expansion efforts.

Features of AceProject

Based on these facts, I suggest the inclusion of the AceProject as one of the technological approaches adopted by the management of Hilton Hotel with the main intent of improving communication and performance among its human resources. This will result in improved quality in the company’s products and services, an aspect that is vital for a corporation in the hospitality industry to augment its market share and subsequent returns. This is because this SaaS-based software contains features modified to meet the needs of a company with reference to collaborative project management. It comprises of such features as project portfolio management, task dependency, and task management. In addition to enhancing motivation and communication of the human resources by engaging them in this process, the software aspects are suitable in improving the efficiency involved in the execution of various tasks, plans, and policies.

Costs

The reasonable cost of this online collaborative project management software also justifies the essence of incorporating it in the managerial activities in Hilton Hotel. This software is in two affordable pricing models. The lowest price of the Freemium and Subscription packages is $ 19 per month.   Purchasing these models attracts a free trial in order to ensure its efficiency and suitability in the company under consideration. Moreover, its flexibility makes it easy to customize the available features based on the number of clients, projects, online storage, and tasks. For example, the regular package is appropriate for five clients, 50 assignments, 2 plans and 250 MB online storage. The standard, advanced, silver, and gold packages cost $ 19, $ 39, $ 59, and $ 99 respectively (International Institute for Democracy and Electoral Assistance, United Nations & International Foundation for Electoral Systems, 2000). Since the system does not attract specific charges per user, it is efficient for use in various departments.

Employee Accessibility and Ease of Use

Another element that portrays AceProject as a suitable collaborative project management system for Hilton Hotel is its well-established user interface. For instance, it is possible and easy to commence a project or assignment through this platform and invite other workers at different geographical locations to engage in the process. This also involves the monitoring of a team project at different zones. Accordingly, the human resources at various resorts of Hilton Hotel can collaborate in executing a particular task and completing it within a specified period. For example, in the marketing subdivision, these workers can monitor the progress of their project and those of their colleagues at other resorts as a way of promoting beneficial competition among the workers. Consequently, this will increase motivation among the labor force in the marketing department and other related subdivisions within the company (Romano, Chen & Nunamaker, 2002).

Security and Employee Training

This software also comprises aspects that enhance its security and confidently of the stored information. This is because a user has to log in with the provided password and username in order to access the projects, client portals, and stored information in the system. Despite the ease in accessing this system, it is important for the management of this company to conduct detailed employee training in order to enhance individual, and team management of the projects (Binder, 2007). Moreover, the human resources ought to understand the features of the AceProject and its efficiency in attaining collaborations at a departmental, corporate, and regional level.

I hope that the management of Hilton Hotel will comprehend the use of AceProject as a suitable technological approach of collaborative management and the subsequent attainment of the set goals.

Yours Sincerely,

Name:

Signature:

References

Binder, J. (2007). Global project management: Communication, collaboration and management across borders. Aldershot: Gower.

International Institute for Democracy and Electoral Assistance., United Nations., & International Foundation for Electoral Systems. (2000). AceProject: The user’s guide to the AceProject electronic resources, version 0.1. Washington, D.C: AceProject.

Lou, Y., & MacGregor, S. K. (December 01, 2004). Enhancing Project-Based Learning through Online Between-Group Collaboration. Educational Research and Evaluation, 10, 419-440.

Romano, N.C., Chen, F. & Nunamaker, J.F. (2002). Collaborative Project Management

Software. Proceedings of the 35th Annual Hawaii International Conference on System Sciences.